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Controller's Office > Departments > Purchasing Services > Central Receiving > Central Receiving Information


Central Receiving Information

Inspect Your Orders
At the time of delivery, Central Receiving asks that you sign for the number of pieces indicated and make notation of any visible damage on the delivery ticket (Key Rec.) Departments should then inspect their orders carefully and report any discrepancies (shortages/overages, damage, wrong item, etc.) to Purchasing and Central Receiving within 48 hours. If you are storing your order for future use, make sure to inspect it prior to storage. Concealed damaged claims have a 15 day limit and the sooner we are advised of a problem the easier it will be to correct. When unpacking your order make sure the boxes you are discarding are empty. The custodial workers have found boxes with computer cables, software, power cords, furniture parts, etc. in trash receptacles.

Also, if you receive merchandise in your order that does not belong to you, please notify Receiving immediately so we may pick it up.

Correct Delivery Location
Accurate delivery information is extremely important to avoid the major inconvenience of having to arrange for the re-delivery of an order. Central Receiving delivers to the location indicated on the Purchase Order. When initiating your requisition make sure to type the actual delivery location for the merchandise in the header comments.

Central Receiving does not deliver or pick-up merchandise off campus. If you have merchandise to be pickup at the airport or other locations, you must arrange for a courier or freight company to deliver it to the campus. Central Receiving at University Park only receives and makes deliveries at University Park. Items for Biscayne Bay Campus must be sent directly to Central Receiving at Biscayne Bay.

Plan Ahead
At the time of delivery, Central Receiving asks that you sign for the number of pieces indicated and make notation of any visible damage on the delivery ticket (Key Rec.) Departments should then inspect their orders carefully and report any discrepancies (shortages/overages, damage, wrong item, etc.) to Purchasing and Central Receiving within 48 hours. If you are storing your order for future use, make sure to inspect it prior to storage. Concealed damaged claims have a 15 day limit and the sooner we are advised of a problem the easier it will be to correct. When unpacking your order make sure the boxes you are discarding are empty. The custodial workers have found boxes with computer cables, software, power cords, furniture parts, etc. in trash receptacles.

Shipping/Returning Merchandise
All university merchandise being shipped out of Central Receiving must be arranged through Purchasing. A Shipping/Return (S/L) Form must be completed and sent to Central Receiving to initiate a pickup of merchandise to be returned. Receiving cannot not ship your merchandise without a Shipping/Return form. This form provides all information required for shipping, sets value of merchandise for insurance purposes, informs Property and Controllers of merchandise leaving the campus, and allows for the billing of shipping charges to the department through inter- departmental transfer of funds. To avoid refusals by the consignee, the proper return authorization must be obtained from the vendor prior to shipping.





Office of the Controller