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Controller's Office > Departments > Purchasing Services

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Organizational Chart for Purchasing Services

Purchasing Services

The Purchasing Services' mission is to provide the procurement solutions that are appropriate for every circumstance and to facilitate within the applicable state, federal, and University rules, regulations and procedures, each department/college’s unique mission within the University community. Purchasing Services is committed to the accomplishment of this mission while acting responsibly to protect the assets and vital business interest of the university.

Vision Statement

Our vision is to create customer satisfaction by providing value and efficiency to each procurement request while at the same time operating within university policy, state law and sound business practices.

Strategic Goals

Purchasing Services strives to continue process and service improvements of the University's procurement and acquisition functions. The specific goals are to:

  • Streamline and continual improvement of the procurement function of the University
  • Lead the University in the use of technology to improve the performance of all administrative functions of the procurement process; and
  • Continued enhancement of all services provided by Procurement Services to its customer
Reporting Resources
Fraudulent Purchase Order Attempts

Please be aware there are active ongoing fraudulent attempts to place purchase orders (POs), enter into contracts, and/or request for quotations that purport to originate from Florida International University using lookalike domain registrations. While the University cannot prevent this illegal activity, we are actively working with law enforcement to investigate the use of our brand and likeness in these fraudulent attempts.

Here are some common traits or themes we have found in these fraudulent attempts that may assist you in identifying fraudulent requests:

  • The email message may be poorly written, with misspellings and awkward sentence structure.
  • The sender's email address or website link may look legitimate, but on careful review, they are clearly not authentic to FIU (all FIU emails end in @fiu.edu).
  • The message may request shipment of products to a non-FIU address. A list of FIU's campuses is found at http://www.fiu.edu/about-us/campuses/index.html. Please email vendors@fiu.edu if you have received an order which is to be mailed to an address not listed on the above page.
  • Please remain aware that the message may include an attachment that is designed to look like a purchase order, or it may include a logo or other graphic and a signature that may look legitimate, but these are copies or forgeries, not original documents. Only certain people are delegated authority to sign on behalf of the University, so please investigate the name of the person purporting to sign the agreement.

If after reviewing this advice, you are still unsure if the PO you received is fraudulent, please email FIU's Purchasing Services at vendors@fiu.edu to determine the validity of the PO/contract prior to fulfillment.

Purchasing Services at FIU appreciates the very important role our suppliers play in providing goods and services to our faculty and staff in support of their academic, research, and administrative endeavors. FIU takes these fraudulent actions very seriously and is working with the appropriate authorities.

If your company has been fraudulently contacted, please report it to the Internet Crime Complaint Center using the following link to file a complaint: www.ic3.gov. Submissions to that law enforcement site are monitored by the appropriate Federal Agencies for handling on-line scams.

If your company has shipped an order based on a fraudulent PO which appeared to be issued under the FIU name and are facing a financial loss, please also contact your local Law Enforcement agency and refer them directly to FIU's case number: 2015-00145.

 
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