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Controller's Office > Departments > Payment Services > Travel > Reminders

Encumbered TAs
  • If there are Travel Authorizations (TAís) in an approved (APR) status for trips that have already occurred, make sure an expense report is created to close those TAís. We have conveniently sorted the attached spreadsheet by activity number so that you can quickly identify pending items for your areas.

  • If the travel was cancelled and there were no expenses incurred then cancel the TAís to release these encumbrances. See navigation below.

  • If the trip has already occurred and an Expense Report has been paid, then cancel the TA for that report.

  • If you are an HR Supervisor, Expense Manger or Project Manager please expedite any TAís awaiting your approval.

  • If guidance is needed with the process of closing Travel Authorizations (TA), the following navigation is helpful, or you may contact the Call Center at 7-7200 or email them at controller@fiu.edu.

    Navigation: Employee Self-Service > Travel and Expense Center > Travel Authorization > Cancel > Enter Travelerís Employee ID > Search > Select the TA# to Cancel > Cancel Selected Travel Authorization.

    Expense Reports pending further action
  • If there are Expense Reports (ERís) in a pending (PND) status, please review and If the Expense Reports need to be processed, please click the submit key.

  • If the Expense Reports do not need to be processed, please call the Travel Department at #7-2543 or the Call Center at 7-7200.

  • If you are an Expense Manger or Project Manager please expedite any Expense Reports awaiting your approval.

  • Status Abbreviations
  • APR - Approved

  • SUB - Submitted

  • PAR - Approvals in Process

  • PND - Pending

  • Office of the Controller