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Controller's Office > Departments > Payment Services > Accounts Payable

MISSION

The Accounts Payable section is responsible for providing payment services for goods and services to vendors, which have been rendered on behalf of the University. This process includes working with other University departments in order to ensure timely and accurate payments are made in compliance with established University policies and procedures. In addition, disbursements must meet appropriate controls such that the appropriate payments are made following the rules and regulations of governmental agencies federal, state, and local.

Changes to Invoice Processing

  1. Invoices should be submitted to Accounts Payable directly.

  2. E-mail is the preferred method of delivery.

    • invoices@fiu.edu – this e-mail address should be used for invoices ONLY, no inquires of any kind. This e-mail account will interface directly with our payable system and will NOT be monitored by AP staff. Do not use the body of the e-mail for questions/comments or other correspondence.

    • PDF format only. One invoice per PDF.

  3. Mailing Address:

    • Florida International University
      Office of the Controller
      11200 SW 8th Street, CSC 310
      Miami, FL 33199

  4. There are limited transaction types that are not required to have purchase orders. If you do not have a purchase order number, please call your FIU contact prior to submitting an invoice to AP. If a PO is required, payment will not be processed.

  5. The following departments and/or types of expenses have unique payables processing procedures which require that vendors send the invoices directly to the departments. These invoices SHOULD NOT be sent to the above Accounts Payable Office address, as it will delay the processing of your payment:

    • Utilities

    • Library

    • Facilities and/or Construction Contracts

    • Foreign Vendors

  6. Minimum Invoice Requirements:

    • Vendor Name

    • Remit To Address

    • Valid FIU purchase order number and FIU contact name

    • Invoice Number

    • Invoice Date

    • Description of goods and services

    • Quantity delivered by line item and cost per item

    • Total amount due and payment terms

    • Must NOT be hand written

Liza Del Campo
Accounts Payable Manager (305) 348-3889
Maria R Martinez
Accounts Payable Supervisor
  • Supervises Betty Castañeda and Zerelda Rodriguez
  • Control desk for reimbursement of non-employee travel expenses and Revenue Refunds
  • EFT Returns
  • Control desk for forein vendor invoices and payments
  • Approval of library invoices in PeopleSoft
(305) 348-2559
Zoila D Romero
Accounts Payable Supervisor
  • Supervises Karla Alfaro and Maria Castillo
  • Control desk for journal vouchers
  • Assists in clearing budget exceptions
  • Fields questions related to SUA payments
(305) 348-2553
Johaira Pilarte
Accounting Specialist
  • Processes library invoices and GLOWS packages
(305) 348-6233
Beatriz Casteañeda
Sr. Accounting Clerk
  • Processes invoices for vendors beginning with the letters A, E, F, X, Y and Foreign Payments
(305) 348-3624
Karla J Alfaro
Sr. Accounting Clerk
  • Processes invoices for vendors beginning with the letters B, C, D, G, M, Z
(305) 348-2554
Zerelda C Rodriguez
Sr. Accounting Clerk
  • Processes invoices for vendors beginning with the letters H, I, J, K, L, R, S, T, U, V, W
(305) 348-2565
Maria Castillo
Sr. Accounting Clerk
  • Processes invoices for vendors beginning with the letters O, P, Q, N and Journal Vouchers
(305) 348-4727

The Controller's Office phone number is 305-348-2161. The fax number is 305-348-1909.

Resources

Expenditure Guide by Fund Matrix (.xls)

Changes to Invoice Processing (.pdf)

Office of the Controller