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Controller's Office > Departments > Payment Services > Credit Card Solutions > Program Overview

Credit Card Solutions Program Overview

The University’s Credit Card Solutions Program offers two types of credit cards designed to provide faculty and staff with the ability to place orders for commodities and for the processing of University authorized travel transactions. The intent of this program is to reduce the time and paperwork required for small dollar purchases and reimbursements currently processed through the University’s financial system. All transactions placed on these cards must comply with the Credit Card Solutions Program procedures and must benefit and support the University’s mission of education, research and public service.

The Departmental Card is available in three (3) different profiles to best meet your purchasing needs. These include:

  • Commodity Use Only - This University administered credit card is issued to staff for the purchase of authorized supplies and services required for use in their department or program. Travel expenses are not allowed with these cards. The use of this card is restricted to the individual whose name is on the Card. Transactions must be placed in accordance with the University Card Procedures.

  • Departmental Travel Use Only - This University administered credit card is issued to authorized departmental staff for processing University business travel arrangements for students, non-employees and for University staff. This card is restricted to only travel related transactions and the use of this card is the responsibility of the person whose name is on the card. All transactions will be in accordance with the University Travel and Expense Policy.

  • Dual-Use (Commodity and Departmental Travel) - This University administered credit card is issued to staff for the purchase of authorized supplies and services required for use in their department or program and can also be used by authorized departmental staff for processing University business travel arrangements for students, non-employees and for University staff.

The University staff that is involved with the Departmental Card will include the Cardholder and Card Approvers. Two Card Approvers must be listed on the Cardholder Application, these individuals many not be subordinates of the Cardholder. The Card Approvers will be required to understand these programs, to review the transactions for compliance with the Card procedures, must input accounting information and details of the transaction in PantherSoft and will be required to approve these expenses.

The University also offers a Travel & Entertainment card:

  • Travel & Entertainment Card (T&E Card) - This is credit card is issued to a staff member for their University authorized travel and designated entertainment expenses. The Cardholder is required to adhere to the University’s Travel and Expense Policy when using this card for University business travel. Payment of transactions placed on this card is the responsibility of the Cardholder. The University will not issue payment to the Card Provider, but the Cardholder will be reimbursed through the Travel and Expense Module of PantherSoft for approved and authorized travel and expenses. Reimbursement of transactions placed on this card can be expensed from all University funding sources, including Foundation Funds.

Both the Cardholder and the Approvers will be required to attend training for the specific card being requested.

All applications must have the approval of the applicant's Dean, Director or VP prior to submitting it to the Credit Card Solutions Department.

For additional information, click here to contact a member of the Credit Card Solutions Team

Commodity and Departmental Travel Card Clarification Memo

Office of the Controller