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Controller's Office > News > Panther Post Newsletter

Newsletter 2015-2016 Volume 1

In this Edition...

  • Fiscal Year End 2014-2015
  • eProcurement
  • FIU Research Lab Supply Store and Hazardous Chemical Tracking Management
  • Reminders and Deadlines
  • Fiscal Year End 2014-2015

    The initial close of the general ledger for the month of June 2015 was completed on July 15th, 2015. This date was the deadline to record all journal entries from university departments, process allocation journals for the shared services fee and record accruals for major expenses like payroll and initial accounts payable in the system. From July 16th to August 1st the Controller's office will continue to record additional accruals and other closing entries for financial statement purposes. On August 3rd, university departments will be able to run reports for FY2014-15. Refer to the FY2014-15 Year End Memorandum for further information. Our team counts on you to meet crucial year-end and monthly closing deadlines, so we thank you for your efforts and cooperation throughout the year.


    eProcurement

    Purchasing Services is pleased to announce that we will be going live with eProcurement on August 10, 2015. eProcurement is a fully capable electronic web application for the purchase of goods and services. eProcurement is comprised of the PeopleSoft ePro module and myFIUmarket, a third-party hosted catalog solution. It allows requestors to login to PantherSoft Financials to create requisitions as they do today but also gives the ability to browse online catalogs of FIU approved contracted suppliers with highly competitive pricing, add items to a shopping cart and have the shopping cart loaded into a requisition, including the category codes, which are preassigned for all myFIUmarket items. We have conducted two user group meetings to review the functionality prior to going live. We have received positive feedback from the user group and look forward to implementing eProcurement on August 10, 2015.

    Training Plan and Schedule

    Please visit FSSS training website at http://finance.fiu.edu/controller/TrainingRegistration.html to register for classes and obtain the available resources.

  • July 27th and July 30th: Live webinar to review changes and impact of ePro and myFIUmarket on end-user processes. Recordings of these webinars will be available online through go-live

  • August 4th 7th: Instructor led Procure to Pay training available 2 classes per day one day at BBC the remainder at MMC (this class covers the whole procure to pay process but will highlight the new processes in ePro and myFIUmarket). End-User Manual will be handed out to all participants and will be available online as of August 4th; it includes all procure to pay processes with screenshots and detailed instructions.

  • August 10th: GO LIVE of ePro and myFIUmarket. Video snippets introducing ePro and myFIUmarket as well as navigating users through some of the basic processes will be available online for end-users to view

  • FIU Research Lab Supply Store and Hazardous Chemical Tracking Management

    FIU has partnered with Fisher Scientific to provide site support service for a FIU Research Lab Supply Store and Hazardous Chemical Tracking Management. Faculty and staff at FIU will have immediate access to the top 100 most commonly used lab supply items based on input obtained from faculty at FIU. After your order has been placed online at https://www.fishersci.com/us/en/home.html, you can either pick up items at the store or Scientific Receiving will deliver the items from the store to your defined location.

    To allow faculty and lab personnel to more effectively focus on research, Fisher Scientific will now barcode and enter all hazardous chemicals into the EH&S Assistant program at all three university campuses. To help ensure that all hazardous chemicals are entered into EH&S Assistant program, hazardous chemical orders must be delivered to the defined locations below:

    MMC: Scientific Receiving, CP 193

    BBC: Central Receiving, SO1

    EC: College of Engineering- 10555 West Flagler Street, Room 2613C, Miami, Florida 33174 or ARC- 10555 West Flagler Street, Room 2180A, Miami, Florida 33174

    Fisher Scientific will also be responsible for taking the hazardous chemicals out of the EH&S Assistant inventory, when empty. Lab personnel will need to peel off the barcode and place it on the Zero Quantity form provided by EH&S. More information on the Hazardous Chemicals Procedures and the store can be found at http://ehs.fiu.edu/Programs/Pages/EHS-Assistant.aspx under Programs, EH&S Assistant link.

    Travel Reminder

    Let's expedite approving Travel Authorizations, Cash Advances and Expense reports. Documents that have not been completely finalized and are older than 90 days will be cancelled or deleted by the Travel Department. For information regarding report status abbreviations and how to close or cancel Travel Authorizations and/or Expense Reports, please click here.


    Unidentified Wire Transfers and ACH Payments

    The Controller's Office occasionally receives payments that cannot be applied to the appropriate department due to inadequate information. Click here for the list of unidentified wire transfers and ACH payments as of June 30, 2015.

    To claim a payment, please contact Cash Management (Dayan Borges, dborges@fiu.edu, (305) 348-2542) and provide the following information:

  • payment details

  • activity details

  • account to which the payment should be recorded
  • Payments that are not identified within 45 days of the wire/ACH date will be returned to the sender.

    How to sign up for the Panther Post Newsletter

    If you wish to be added to the ListServ for the Panther Post, please email controller@fiu.edu.

     
    Office of the Controller