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Controller's Office > News > Panther Post Newsletter

Newsletter 2013-2014 Volume 9

In this Edition...

  • Monthly Closing Calendars
  • JP Morgan's Website Revamp
  • Welcome Noel Urbina
  • Procure To Pay - PeopleSoft Modification/Improvement
  • Trandata Modification
  • Notice to Requisition Requesters
  • Reminders and Deadlines
  • Monthly Closing Calendars

    The February 2014 period in the general ledger has closed. When running your reports, please keep in mind that the Reporting Environment has a 24 hour delay in displaying data. Our team counts on you to meet crucial Monthly Closing Deadlines that enable us to maintain a timely financial reporting process. The current month schedule can be found at Accounting and Reporting Services.

    JP Morgan's Website Revamp

    Effective March 24, 2014, JP Morgan’s PaymentNet System will have a new look and feel. All of PaymentNet’s functionality and navigation will remain the same, but the site’s appearance will be updated to be more consistent with the J.P. Morgan brand and to be more accessible and usable to all of our users, including people with disabilities.

    Click here for a sneak peak of the new design!

    Haven’t logged into PaymentNet yet, what are you waiting for? The JP Morgan’s Payment Net system provides cardholders online access to features such as:

  • PDF Copy of Billing Monthly Statements

  • The ability to view current, live card activity as well as authorizations and declines

  • Access to a variety of preset transaction queries

  • An easy, online payment mechanism (for T&E Cardholders only)
  • If you need additional support accessing the bank site, by calling 1-800-270-7760 (also located on the back of your card), you will be transferred to a specially-trained PaymentNet 4 consultant.

    When making the call, you will be prompted by the system to verify your identity (remember we use your Panther ID# and not your Social Security#). After doing so, you can press 0 to be connected to a consultant. Support is available between the hours of 5:00 a.m., Central Time (CT) and 1:00 a.m., CT, Monday – Friday.

    If you have not logged into the PaymentNet system since the program went live or have forgotten your password, please contact PaymentNet Support or the Credit Card Solutions Team to reset your temporary password. You can also learn more about PaymentNet and review step-by-step instructions for logging in, refer to page 41 of your Departmental Card Manual and/or page 18 of your T&E Card Manual.

    Welcome Noel Urbina

    The Travel & Expenses Department welcomes our new Sr. Fiscal Assistant, Noel Urbina. He can be reached at (305) 348-2438.

    Procure To Pay - PeopleSoft Modification/Improvement

    When creating Requisitions, we previously asked you to select the three (3) options in the Standard Comments section located at the bottom of the Header Comments page:

    Effective immediately, these three (3) options will be selected as a default when you create a requisition reducing the number of key strokes needed to complete your requisition. If you have any questions regarding this change, please contact the Financial Systems & Support Services Help Desk at 7-7200.

    Trandata Modification

    Effective March 12th, budget transactions in the Trandata table will include Posted and Unposted budget journals to ensure your reports are in sync with the PantherSoft Budget overview.

    Notice to Requisition Requesters

    When creating requisitions you must enter a vendor id number and select an active address. If you leave this field blank, the requisition will not source over to Purchasing and it will have a stage status of error.

    To check the status of your requisition please use the following PantherSoft navigation:

    Main Menu – Purchasing – Requisitions – Review Requisition Information – Document Status

    For additional information and to access the Procure to Pay Training materials please visit the Training Resources site.

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    Monthly Departmental Card Deadlines

    As a reminder, Departmental Card billing transactions regularly load the first business day of the month; program participants will have 10 days to process this activity in its entirety. This month’s billing statement (dated 2/28/14) loaded into PantherSoft on March 3rd and must be completely processed by the end of business on March 17, 2014.

    Any charges not processed by the closing deadline will be automatically charged to the cardholders default accounting on file and will not eligible for expense transfer. Additionally, cardholders with three unjustified non-approvals in the same fiscal year will have their card limits temporarily suspended until they complete a retraining session.

    Travel Reminder

    As we continue the fiscal year of 2013-2014, let’s expedite approving Travel Authorizations, Cash Advances and Expense reports. The Travel Department is diligently deleting all old reports that have not been completely processed. New Reports will need to be created for those items that have been deleted from the Financials system if necessary. Please remember that open Travel Authorizations will encumber funds until they are matched to an expense report or closed.

    For information regarding report status abbreviations and how to close or cancel Travel Authorizations and/or Expense Reports, please click here.

    Unidentified Wire Transfers and ACH Payments

    The Controller’s Office occasionally receives payments that cannot be applied to the appropriate department due to inadequate information. Click here for the list of unidentified wire transfers and ACH payments as of March 6, 2014.

    To claim a payment, please contact Cash Management (Raul Velez, RVVelez@fiu.edu, (305) 348-2542) and provide the following information:

  • payment details

  • activity details

  • account to which the payment should be recorded
  • Payments that are not identified within 45 days of the wire/ACH date will be returned to the sender.

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    How to sign up for the Panther Post Newsletter

    If you wish to be added to the ListServ for the Panther Post, please email controller@fiu.edu.

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