Florida International University - Office of the Controller Main Web Page
Florida International University Main Web PageOffice of the Controller Main Web Page
Office of Finance & Administration Home PageOffice of the Controller Home PageAbout UsController's Office Organizational ChartDepartmentsNewsFormsIndex
  About Us
  Organizational Chart
  Contact Us
Helpful Links
Controller's Office > News > Panther Post Newsletter
Newsletter 2013 Volume 21

In this Edition...

  • Monthly Closing Calendars
  • Cash Based Budget
  • Recommendations for Uploading Travel & Expense Documents in PantherSoft
  • PantherSoft Financials Training
  • Monthly Departmental Card Deadline
  • Travel Updates
  • How to sign up for the Panther Post Newsletter
  • Monthly Closing Calendars:

    The March 2013 period in the general ledger has closed. When running your reports, please keep in mind that the Reporting Environment has a 24 hour delay in displaying data. Our team counts on you to meet crucial Monthly Closing Deadlines that enable us to maintain a timely financial reporting process. The current month schedule can be found at Accounting and Reporting Services.

    Accounting and Reporting Services Contact Information

    Back to Accounting and Reporting Services Headlines

    Top of page

    Cash Based Budget

    The Division of Research (DoR) has been working with Financial Systems and Support Services (FSSS) in the Division of Finance to enhance the chart of accounts redesign functionality to better serve the research community. The system update went live this past weekend.

    The Cost PID field is now a required field for all payroll and non-payroll transactions in funds 651 and 652. The system will require the Cost PID field be populated when using these funds and transactions will go into exception if the field is not populated with either the correct faculty member panther ID #, or 0000000 Cost PID to indicate that expenses are not related to any one particular faculty member. The Cost PID field is used to identify expenses related to funding received by a specific faculty member.

    If you have any pending transactions to process in funds 651 or 652, please populate the Cost PID field accordingly now since any pending TAs, expense reports, requisitions, smart billing, HR actions, etc., will go into exception if the Cost PID is left blank.

    Recommendations for Uploading Travel & Expense Documents in PantherSoft

  • Uploads should be no larger than 10MB. When a user creates PDFs for upload either in color or at high resolution, the result in document size is greater than what is allowed.

  • When on campus, preferred scanning is with the use of one of the approved scanners. The Toshiba Copier/Scanner used at the University has User Functions, User, Scan, setting of Single, No Rotation, Original Mode Text, Resolution 300, and Exposure Auto.

  • When off campus, fax or scan attachments that are Gray Scale (Black and White) at a resolution of 300 DPI.
  • PantherSoft Financials Training

    The Financial Systems and Support training team has posted the PantherSoft financials courses for summer term. To view available training on PantherSoft Financials and to register, please navigate to the Training Registration Site.

    Financial Systems & Support Services Contact Information

    Back to Financial Systems & Support Services

    Top of page

    Monthly Departmental Card Deadline

    As a reminder, Departmental Card billing transactions regularly load the first business day of the month; program participants will have 10 days to process this activity in its entirety. This month’s billing statement dated (March 29th) loaded into PantherSoft on April 2nd and must be completely processed by the end of business on April 17th.

    Credit Card Solutions Contact Information

    Back to Credit Card Procedures

    Top of page

    Travel Updates

    New Travel & Expenses Staff Member

    The Travel & Expenses Department welcomes Alexander Barrientos to its staff. The letter assignments by last name are as follows:

    Sandra Ocampo A, C, H, I, M, R
    Yaniz Gallimore B, D, J, N, S, X
    Alejandra Blanco E, F, K, O, P, T, Y
    Alexander Barrientos G, L, Q, U, V, W, Z

    Travel Services Contact Information

    Back to Travel FAQs and Reminders

    Top of page

    How to sign up for the Panther Post Newsletter

    The Panther Post is distributed to individuals on the following ListServ: Office of the Controller, Finance-Managers and Panther Post. If you wish to be added to the ListServ for the Panther Post, please email controller@fiu.edu.

    Back to Panther Post Sign Up

    Top of page

    Office of the Controller