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Controller's Office > News > Panther Post Newsletter
Newsletter 2013 Volume 20

In this Edition...

  • Monthly Closing Calendars
  • Budget Open Lab Sessions
  • Property Auction
  • Monthly Departmental Card Deadline
  • Departmental Card Manual Updates
  • Travel Updates
  • Invoice Images Now Available Through PantherSoft
  • New Accounts Payable Staff Members
  • How to sign up for the Panther Post Newsletter
  • Monthly Closing Calendars:

    The February 2013 period in the general ledger has closed. When running your reports, please keep in mind that the Reporting Environment has a 24 hour delay in displaying data. Our team counts on you to meet crucial Monthly Closing Deadlines that enable us to maintain a timely financial reporting process. The current month schedule can be found at Accounting and Reporting Services.

    Accounting and Reporting Services Contact Information

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    Budget Open Lab Sessions

    Below is the schedule of the remaining Budget Open Lab sessions at MMC and BBC; no registration is required. If you have any questions contact the FSSS Helpdesk at ext. 77200.

    MMC Friday, March 15, 2013 9:00 AM - 12:00 PM W6 - 106A Training Lab
    Friday, April 5, 2013 9:00 AM - 12:00 PM W6 - 106A Training Lab
    Friday, April 12, 2013 2:00 PM - 5:00 PM W6 - 106A Training Lab
    BBC Friday, April 4, 2013 9:00 AM - 12:00 PM BBC - LIB 150

    PantherSoft Financials Training

    The Financial Systems and Support training team will be posting the PantherSoft financials courses for summer term soon. To view available training on PantherSoft Financials and to register, please navigate to the Training Registration Site.

    Financial Systems & Support Services Contact Information

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    Property Auction

    A property auction has been scheduled for Tuesday, March 26th for the Surplus Warehouse. The Surplus Warehouse will be closed from Monday, March 11th through Friday, March 29th. Normal operations will resume on Monday, April 1st.

    Items for sale include personal computers, laptops, printers, scanners, faxes, copiers, furniture, refrigerators, audio visual equipment, vehicles, & more.

    All are invited, registration begins at 9:00 a.m. and the bid process starts at 10:00 a.m. For additional information please call 305-348-2167.

    Purchasing Services Contact Information

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    Monthly Departmental Card Deadline

    As a reminder, Departmental Card billing transactions regularly load the first business day of the month; program participants will have 10 days to process this activity in its entirety. This month’s billing statement dated (January 31st) loaded into PantherSoft on February 4th and must be completely processed by the end of business on March 15th.

    Departmental Card Manual Updates

    Please be advised, effective immediately, the Office of The Controller has implemented several revisions to the Departmental Card manual.

    We urge you to review the manual and familiarize yourself with the updated procedures, some of which include:

  • The new “Approver certification statement” displayed on the Approver reconciliation page in the PantherSoft System,

  • removal of the Membership Dues Certification requirement,

  • changes to software purchase restrictions, and to the purchase of computers/laptops.
  • We have also included important information on setting up 3rd party auto rentals with Avis. Click here to access the new online manual.

    Credit Card Solutions Contact Information

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    Travel Updates

    Did You Know?

    A flat per diem of $80 per day can be claimed for overnight stays if no lodging and meals are claimed (no receipts required).

    The first and last days of travel are divided into four quarters worth $20 each. The traveler can claim $20 for each quarter during which he or she is traveling. For instance, on the first day of travel, an individual departing on a trip at 5 a.m. is traveling during all four quarters and will claim $80. The traveler returning from a trip at 3:00 p.m. will claim $60 for the last day, since travel occurred only during three quarters.

    It will almost always be to the traveler’s advantage to claim a prorata share of $80 for the last travel day, since no hotel costs are involved.

    Please refer to the clock below:

    Travel Services Contact Information

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    Invoice Images Now Available Through PantherSoft

    Invoice Images are now available through PantherSoft. A link has been added in the Invoice Information tab in ImageNow. Once you click the link, you will need to log into ImageNow.

    To request access to ImageNow, please email your Panther ID and network username to controller@fiu.edu

    Reminder: The Accounts Payable department is responsible for the timely and accurate processing of vendor invoices.

    In order for payments to be made in a timely fashion, departments must:

  • Ensure that orders for goods and services are made using valid Purchase Orders

  • Once merchandise is received, a Receipt is created in PantherSoft

  • Invoices received by the department must be immediately forwarded to Accounts Payable

  • Ensure supporting documentation is sent along with the invoices (i.e. event invoices should include a copy of the agenda and list of attendees)
  • Accounts Payable E-mail Address: The Accounts Payable department accepts invoices via e-mail. If you or a vendor wishes to e-mail an invoice to Accounts Payable, please send the invoices to payables@fiu.edu. We will continue to accept invoices via interoffice and regular mail.

    Invoices should NOT be e-mailed directly to the Sr. Fiscal Assistants. If you choose to send the invoice by e-mail, please do NOT send the original to Accounts Payable.

    New Accounts Payable Staff Members

    The Accounts Payable Team has 2 recent additions to its staff, Johaira Pilarte and Stephanie Rosas. Below are the letter assignments for the staff:

    Stephanie Rosas E, F, Foreign Payments
    Beatriz Castañeda A, X, Y, Electronic Unencumbered
    Zoila Romero (position vacant) O. P. V, W, Z, Single Payments
    Karla Alfaro B, C, D, G, N
    Johaira Pilarte H, I, J, K, L, M, Electronic Unencumbered
    Zerelda Rodriguez Q, R, S, T, U

    Accounts Payable Services Contact Information

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    How to sign up for the Panther Post Newsletter

    The Panther Post is distributed to individuals on the following ListServ: Office of the Controller, Finance-Managers and Panther Post. If you wish to be added to the ListServ for the Panther Post, please email controller@fiu.edu.

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