Florida International University - Office of the Controller Main Web Page
Florida International University Main Web PageOffice of the Controller Main Web Page
Office of Finance & Administration Home PageOffice of the Controller Home PageAbout UsController's Office Organizational ChartDepartmentsNewsFormsIndex
  About Us
  Organizational Chart
  Contact Us
Helpful Links
Controller's Office > News > Panther Post Newsletter
Newsletter 2013 Volume 19

In this Edition...

  • Monthly Closing Calendars
  • Ticketing Solutions Using Vendini
  • Useful Queries for Activity Numbers
  • PantherSoft Financials Training
  • Membership Dues Update
  • Open Encumbrances Related to Purchase Orders
  • Yearly Inventory of University Assets
  • Monthly Departmental Card Deadline
  • Travel Manual Updates
  • Travel Authorizations & Expense Reports Pending Further Action
  • Invoice Images Now Available Through PantherSoft
  • How to sign up for the Panther Post Newsletter
  • Monthly Closing Calendars:

    The January 2013 period in the general ledger has closed. When running your reports, please keep in mind that the Reporting Environment has a 24 hour delay in displaying data. Our team counts on you to meet crucial Monthly Closing Deadlines that enable us to maintain a timely financial reporting process. The current month schedule can be found at Accounting and Reporting Services.

    Ticketing Solutions Using Vendini

    Thanks to our Purchasing Department, we now have an approved ticketing vendor, Vendini, which will facilitate any ticketing needs your department might have. Vendini is an online ticketing service that, together with our current merchant relationship, can help your department sell tickets online to your events. In order to take advantage of this ticketing service, each interested department will need to open an online merchant account through the Office of the Controller. Please contact merchant@fiu.edu for more information.

    Accounting and Reporting Services Contact Information

    Back to Accounting and Reporting Services Headlines

    Top of page

    Useful Queries for Activity Numbers

    Users have requested to see the activity numbers that are established rolling into their department. Financial Systems and Support Services has created the following query to assist users:


    The query will prompt for the Department ID (DeptID, 9 characters). The results will show all of the ACTIVE activity numbers rolling into this department ID.

    PantherSoft Financials Training

    The Financial Systems and Support training team has posted the PantherSoft financials courses for spring term. To view available training on PantherSoft Financials and to register, please navigate to the Training Registration Site.

    Financial Systems & Support Services Contact Information

    Back to Financial Systems & Support Services

    Top of page

    Membership Dues Update

    Effective immediately, The Certification Required Prior to Payment of Dues and Contributions form (PS023) will no longer be required when purchasing membership dues or contributions.

    Open Encumbrances Related to Purchase Orders

    As June 30, 2013 nears, now is the perfect time to start reviewing open encumbrances and pre-encumbrances related to purchase orders and requisitions. If a purchase order is no longer required, please submit your request to close the purchase order to Jimmy Carmenate.

    Yearly Inventory of University Assets

    We are in the final stages of completing our yearly inventory of University assets. We still have many assets that have not been accounted for due to either a change of location (without submitting a request in PeopleSoft Financials to change location) or failure to file Property To Be Used Off Campus forms.

    In the next month, we will be sending listings of assets that have not been located to Department Accountable Officers. We will require your assistance in locating these assets and/or completing the proper forms.

    Those assets that cannot be located and accounted for will be reported to Public Safety and a Reports of Survey form will be completed.

    Purchasing Services Contact Information

    Back to Purchasing Services

    Top of page

    Monthly Departmental Card Deadline

    As a reminder, Departmental Card billing transactions regularly load the first business day of the month; program participants will have 10 days to process this activity in its entirety. This monthís billing statement dated (January 31st) loaded into PantherSoft on February 4th and must be completely processed by the end of business on Februrary 18th.

    Credit Card Solutions Contact Information

    Back to Credit Card Procedures

    Top of page

    Travel Manual Updates

    The FIU Travel Manual is currently being updated. While the final updated manual will not be released as of yet, two key pieces are being highlighted in this month's Panther Post.

    Below is an excerpt of a new section being added on Page 9:

    Avis rental rates have also been updated as of July 1, 2012:

    Both changes will be reflected in the online Travel Manual soon. The Travel Manual can be found on the Controller's website, under Payment Services Department.

    Travel Authorizations & Expense Reports Pending Further Action

    As we continue with the fiscal year of 2012-2013, letís expedite approving all Travel Authorizations, Cash Advances, and Expense Reports to ensure prompt accountability and/or reimbursement. It is also important that you review and take appropriate action necessary on the items listed:

  • If there are Travel Authorizations (TAís) in an approved (APR) status for trips that have already occurred, make sure an expense report is created to close those TAís.

  • If the travel was cancelled and there were no expenses incurred, then cancel the TAís to release these encumbrances. See navigation below.

  • If the trip has already occurred and an Expense Report has been paid, then cancel the TA for that report.

  • If you are an HR Supervisor, Expense Manager or Project Manager, please expedite any TA's awaiting your approval.

  • If there are Expense Reports (ERís) in a pending (PND) status, please review and If the Expense Reports need to be processed, please click the submit key.

  • If the Expense Reports do not need to be processed, please call the Travel Department at #7-2543 or the Call Center at 7-7200.

  • If you are an Expense Manger or Project Manager please expedite any Expense Reports awaiting your approval.
  • Navigation: Employee Self-Service > Travel and Expense Center > Travel Authorization > Cancel > Enter Travelerís Employee ID > Search > Select the TA# to Cancel > Cancel Selected Travel Authorization.

    Travel Services Contact Information

    Back to Travel FAQs and Reminders

    Top of page

    Invoice Images Now Available Through PantherSoft

    Invoice Images are now available through PantherSoft. A link has been added in the Invoice Information tab in ImageNow. Once you click the link, you will need to log into ImageNow.

    To request access to ImageNow, please email your Panther ID and network username to controller@fiu.edu

    Accounts Payable Services Contact Information

    Back to Accounts Payable Services Headlines

    Top of page

    How to sign up for the Panther Post Newsletter

    The Panther Post is distributed to individuals on the following ListServ: Office of the Controller, Finance-Managers and Panther Post. If you wish to be added to the ListServ for the Panther Post, please email controller@fiu.edu.

    Back to Panther Post Sign Up

    Top of page

    Office of the Controller