Florida International University Main Web Page
Florida International University Main Web Page
Office of Finance & Administration Home PageOffice of the Controller Home PageAbout UsController's Office Organizational ChartDepartmentsNewsFormsIndex
  About Us
  Organizational Chart
  Contact Us
Controller's Office > Forms & Information

Access Request Form
Accounting and Reporting Services Forms
Accounts Payable
Credit Card Dispute Information
Credit Card Program Applications and Cardholder Agreements
Credit Card Other Forms
Credit Card Program Applications
Financial Systems and Support Services
Financial Systems and Support Services - Student Financials
Gift Card Processes and Forms
Merchant Services (MS)
Level II Background Check Request Form
Procurement Forms
Minimum Insurance Requirements
Participant Payment forms and Procedures
Property Accounting
Quality Assurance Services (QAS)
Student Financials Forms
Travel Services Forms
Vendor Related Forms

Access Request Form    (Top of page)
Access Request Form
Access Request Form Manual

Accounting and Reporting Services Forms    (Top of page)
Cash Transfers Form
Internal Transfer Form
112005-New Activity Journal Template
Departmental Check Log

Accounts Payable    (Top of page)
Unencumbered Payment (University Invoice) Form
Approving an Unencumbered Payment Form
Unencumbered Payment Form Instructional Guide
Unencumbered Form Dashboard
Allowable Un-encumbered Payment List
Guidelines for Lectures/Guest Speaker/Training
Creating Receipts
Wire Transfer Authorization Form

Credit Card Dispute Information    (Top of page)
Dispute Guide [Pg16 - 3.15 Disputing a Transaction & Pg43 - 10.2 Filing a Formal Dispute Online]

Credit Card Program Applications and Cardholder Agreements    (Top of page)
Click here to check the status of pending e-Forms
CCS01 - Departmental Card Application
CCS02 - Travel & Entertainment Cardholder Application
CCS03 - Approver Application
CCS04 - Reconciler Application
CCS05 - Departmental Cardholder Approver/Reconciler Update Form
CCS06 - Departmental Card Cardholder Agreement
CCS07 - Travel & Entertainment Card Cardholder Agreement
CCS08 - Card Cancellation Form

Credit Card Other Forms    (Top of page)
CCS09 - Request for Temporary Limit Changes/Merchant Block Override Form
CCS10 - Replacement Receipt Form
CCS11 - Hotel Expense Vendor Agreement
CCS13 - Departmental Card Transfer of Charges Form
Enterprise Rent-A-Car/National Car Rental-Electronic Agreement
Enterprise Rent-A-Car/National Car Rental Transition Flyer

Credit Card Reference Documents    (Top of page)
Expense Account Reference Sheet
Procedures for Processing Transactions that Can Not be Approved
Departmental Card Clarification Memo
SUA Program Promotional Flyer
Unallowable Purchase Reimbursement

Disbursements    (Top of page)
Replacement Check Form

Financials Systems and Support    (Top of page)
Activity Number & Department Maintenance Request eForm
Activity Number & Department Maintenance Request Dashboard

  • Instructions to Requestor
  • List of CIP Codes by Department ID for Academic Programs currently offered by FIU. If the Department ID for the new activity is not on the list, please use 00.0000.
  • For new auxiliary enterprises, please complete this online form located here. Request for new auxiliaries will not be approved until this form is completed.
  • For department changes, enter the existing department ID and ONLY COMPLETE the fields to be changed.
  • For Deactivations, use the "New Activity Number Request" option of the e-form, and supply the "MOVE-TO" activity number.
Cost Center Request Form
Item Type Request/Update Form

Gift Card Processes and Forms    (Top of page)
Gift Card Procedures
Gift Card Request Form
Gift Card Distribution Log
Gift Card Monthly Reconciliation Form
Level II Background Check Request Form

Merchant Services     (Top of page)
Merchant Services/PCI DSS Compliance Manual
Required Merchant Journal Template
Merchant Application
Merchant Employee e-form
Off-Boarding a Merchant Employee Form
Cancellation of Merchant Services
Departmental Merchant Procedure Template
Merchant Location Visitor Log Template
Merchant Device Inventory Sheet and Tampering Checklist Template

Participant Payment forms and Procedures    (Top of page)
Advance for Research Subject Payments
Participant Payment Cash Fund Log
Participant Payment Cash Fund Procedure Key Points
Participant Payment Recon Form
Participant Payment Fund Extension
Participant Payment Transfer of Custodianship Form
Participant Payment Replenishment Form
Gift Card Request for Research Projects (DoR)

Procurement Forms     (Top of page)
Billing Revisions Form
Non-Conforming Purchase Justification Form
Contract Intake Form - Competitive Solicitation
Emergency PO Request Form
Equipment Evaluation Agreement
Sole Source
Standard Credit Response

Minimum Insurance Requirements    (Top of page)
General Contractor (Non-Continuing Services) Insurance Language
Professional Services on Campus Insurance Language
Service Vendor (Individual Trade) Insurance Language

    All agreement and addendum templates are available on the Office of the General Counsel website.

   Sourcing Event Request Forms and Procedures    (Top of page)
ITN Calendar of Events
Sourcing Event Request Form
Vendor Presentation Minutes Template
Negotiation Meeting Minutes Template

   Division of Research Forms     (Top of page)
Sponsored Research Bid Exemption Certification

Property Accounting    (Top of page)
Property To Be Used Off Campus Form
Certification of Private Nonprofit Agency Form
Property That Is Used And Remains Offsite Form
Cannibalization Request Form
Report Of Survey Form
Surplus Form
Asset Transfer Form
Asset Trade In Form

Quality Assurance Services (QAS)    (Top of page)
Cash Collection Points: Application
Cash Collection Points: Employee Application
Level II Background Check Request Form

Tax Services    (Top of page)
Certification Statement for Honoraria Payment Recipients
Foreign: National Information Form (FNIF)
Non-US Vendor Statement Form

Travel Services Forms    (Top of page)
Replacement Receipt Form
Reimbursements of Travel Expenses for Non-Employees
Student Information Form for Travel & Expense
Student Reimbursement Procedure
Instructions for Student information Form for Travel & Expense

Student Financials    (Top of page)
• Petty Cash - Change Fund Cancellation
• Petty Cash - Recon Form
• Petty Cash - Change Fund Reassignment
• Petty Cash - Change Fund Request
• Petty Cash - Transfer of Custodian
Revolving Fund Custodian Acknowledgement Form
Item Type Request Form
Teller Proof "A" Form (Revised 04/21/16)
Teller Proof "B" Form
FERPA - Confidentiality Agreement Form
Gramm-Leach Bliley Act Form
Departmental Deposit Form
Enrollment Cancellation Protection Request
Student Financials Request for Adding/Removing Indicators
Revenue Refund Form

Vendor Related Forms    (Top of page)
Vendor Portal

Office of the Controller