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Controller's Office > Departments > Accounting and Reporting Services > Year End Processing Deadlines

Year End Deadlines for Fiscal Year 2018-2019

Year End Meeting Presentation April 30, 2019


Quick Reference
FY 2018-2019 Year End Processing Deadlines

05/10/19

Last day to request deactivation of activity numbers or projects or changes to activity number or project chart field strings for FY 2018-2019.

05/31/19

Last day to submit Departmental Card Transfer of Charges Form to the Controllerís Office for FY 2018-2019.

05/31/19

The last day to submit to the Controller's Office requests for reclassification of charges by Accounts Payable (A/P) journal vouchers for FY 2018-2019. We will not process any A/P reclassification/transfer requests, other than project or grant, submitted more than ninety days of the original transaction.p>

05/31/19

Last day for payroll transfers subject to ORED approval.

06/07/19

Last day for Accounts Payable to receive Petty Cash/Participant Payment Replenishment form.

06/07/19

Last day to replenish participant payment funds.

06/07/19

Last day for travel reimbursements for FY 2018-2019.

06/07/19

Last day to guarantee expense reports in the Prepay Auditor queue will be processed against FY 2018-2019.

06/07/19

Last day to submit DSO reimbursement requests to the FIU Foundation for expenses posted by May 31, 2019.

06/14/19

Last day to enter and approve Payroll transfers for FY 2018-2019 in the PS HR on-line system.

06/18/19

Last day to enter and approve change order requisitions against Blanket Purchase Orders.

06/18/19

Last day to charge purchases using Departmental Card for FY 2018-2019.

06/21/19

Travel & Expense module closes.

06/24/19

Last day to submit original, signed Internal Transfer requests (ID transfers) to the Controllerís Office for charges other than Financial Aid institutional transfers, which have a different deadline.

06/25/19

Last day to submit a list of purchase orders to close to Procurement Services.

06/25/19

Last day to enter and approve requisitions and change order requisitions in PantherSoft for FY 2018-2019.

06/26/19 - 06/30/19

eProcurement requisitions page shutdown period.

06/27/19

Last day to submit construction cash transfer reimbursement requests.

06/27/19

Last day to approve Smart Billing invoices for FY 2018-2019.

06/27/19

Last day to record Smart Journals.

06/28/19

Last day to credit deposits to FY 2018-2019.

06/28/19

Last day to submit an E&G Open PO Extension Request form to OFP.

06/30/19

Last day to RECEIVE goods or services in PeopleSoft for FY 2018-2019.

07/01/19 (2:00 pm)

Departments may start entering requisitions for FY 2019-2020.

07/01/19

Departmental Card charges load into PantherSoft.

07/05/19 (noon)

Last day to approve Departmental Card charges (June 1, 2019 to June 30, 2019 transactions) for FY19 budget.

07/08/19

Last day to submit Financial Aid transfers to cover institutional scholarship awards.

07/08/19

Last day to enter merchant sale journal entries for FY 2018-2019.

07/08/19

Last day for departments to enter journal entries for FY 2018-2019.

07/10/19

Last day to clear budget exceptions.

07/12/19

Last day to post all entries required before auxiliary allocations.

07/15/19

Complete allocations and other processes to complete the June month close.

08/01/19

Last day for Controllerís Office to record fiscal year-end adjustments.

08/01/19

General Ledger for FYE June 30, 2019 is closed.

08/02/19

University community will be able to run reports as desired.

08/06/19

Last day to resolve budget deficits before OFP / AED send the year-end Budget Deficit memo to the CFO, VPs, and Deans.