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Controller's Office > Departments > Accounting and Reporting Services > Year End Processing Deadlines

Year End Deadlines for Fiscal Year 2013-2014 as of March 28, 2014

Open Encumbrances for All Funds as of June 20, 2014

Quick Reference
FY 2013-2014 Year End Processing Deadlines

04/30/2014

Requisitions for purchases over $75,000 that require Competitive Solicitations

04/30/2014

Requisitions for purchases under $75,000 that require formal contracts.

05/30/2014

Sole Source Certification documents and associated requisition due

05/30/2014

Requisition Change Orders on outstanding FY2013-2014 encumbrances

05/30/2014

Requisition Change Orders to Blanket Purchase Orders that expire on June 30, 2014

05/30/2014

Last Day Requisitions can be entered and approved in PantherSoft for FY 2013-14

05/30/2014

Last day to submit Transfer of Departmental Card Charges Request to the Controller’s Office for FY 2013-14

06/02/2014

Departments may start entering requisitions for FY 2014-2015

06/06/2014

Last Day for Payroll Transfers subject to DoR approval

06/13/2014

Last day to submit DSO Reimbursement requests to the FIU Foundation for expenses posted by May 30, 2014

06/13/2014

Last Day for Accounts Payable to Receive Petty Cash/Participant Payment Cash Fund Replenishments

06/13/2014

Last Day for Accounts Payable to Receive Invoices for Encumbered & Unencumbered Payments

06/13/2014

Last Day for Travel Reimbursements for FY 2013-14

06/20/2014

Last day for Purchases using Departmental Card to be charged to FY 2013-14

06/20/2014

Payroll Transfers for FY 2013-14 must be entered and approved in the PR on-line system.

06/20/2014

Last day to submit an E&G TA/PO retention request form

06/20/2014

Last day to submit Interdepartmental Transfers to Controller’s Office.

06/20/2014

Last day to approve Smart Billing Journals for FY 2013-14

06/23/2014

Last day to submit ID transfer requests to Controller’s Office for items other than for interdepartmental charges processed through Smart Billing.

06/30/2014

Last day for Smart Journal Cash Transfer Approvals to be posted in FY 2013-14

06/30/2014

Last day for Deposits to be credited to FY 2013-14

07/03/2014

Last day to enter Merchant Sale Journal Entries for FY 2013-14

07/09/2014

Last day to enter Journal Entries for FY 2013-14. (Including Merchant Sale entries)

07/11/2014

Last day to clear Budget Exceptions.

07/09/2014

Last day to approve Departmental Card Charges (June 1st – June 30th transactions) for FY 2013-14 Budget.

07/15/2014

Last day to post all entries

07/15/2014

Run Allocations for Auxiliary

08/01/2014

Last day for Controller’s Office to record year-end adjustments

08/01/2014

General Ledger for June 2014 (FYE) will be closed

08/04/2014

University Community will be able to run reports as desired.